PURPOSE OF THIS NOTICE
This notice describes how we collect and use personal data about you, in accordance with the General Data Protection Regulation
(“GDPR”), the Data Protection Act and any other national implementing laws, regulations and secondary legislation, as
amended or updated from time to time, in the UK (‘Data Protection Legislation’).
Please read the following carefully to understand our practices regarding your personal data and how we will treat it.
ABOUT US
Grace and Galor Ltd, "we", “us”, “our” and “ours” is a Model Agency. We are based at 16 The Old Dairy, Godstone Green,
Godstone, Surrey RH9 8DY. For the purpose of the Data Protection Legislation and this notice, we are the ‘data controller’. This means that we are
responsible for deciding how we hold and use personal data about you. We are required under the Data Protection Legislation to
notify you of the information contained in this privacy notice.
HOW WE MAY COLLECT YOUR PERSONAL DATA
We obtain personal data about you, for example, when: Your child joins our agency and we require details to create a
profile and contact you for bookings; A licence is required for your child to work
THE KIND OF INFORMATION WE HOLD ABOUT YOU
The information we hold about you may include the following:
your personal details (such as your name, address, DOB, etc);
details of contact we have had with you in relation to the provision, or the proposed provision, of our services;
details of any services you have received from us;
our correspondence and communications with you; information about any complaints and enquiries you make to us;
HOW WE USE PERSONAL DATA WE HOLD ABOUT YOU
We may process your personal data for purposes necessary for the performance of our contract with you OR your employer OR
our clients and to comply with our legal obligations. This may include processing your personal data in order to complete a
booking process.
We may process your personal data for the purposes of our own legitimate interests provided that those interests do not override
any of your own interests, rights and freedoms which require the protection of personal data. This includes processing for
business development, statistical and management purposes.
Please note that we may process your personal data for more than one lawful basis depending on the specific purpose for which
we are using your data.
SITUATIONS IN WHICH WE WILL USE YOUR PERSONAL DATA
We may use your personal data in order to:
carry out our obligations arising from any agreements entered into between you OR your employer OR our clients and us
(which will most usually be for the provision of our services);
notify you about any changes to our services.
If you refuse to provide us with certain information when
requested, we may not be able to perform the contract we have entered into with you.
Alternatively, we may be unable to comply with our legal or regulatory obligations.
DATA RETENTION
We will only retain your personal data for as long as is necessary to fulfil the purposes for which it is collected.
We take into consideration the following when assessing the appropriate retention period:
the requirements of our business and the services provided;
any statutory or legal obligations;
the purposes for which we originally collected the personal data;
the lawful grounds on which we based our processing;
the types of personal data we have collected;
and the services provided;
any statutory or legal obligations;
the purposes for which we originally collected the personal data;
the lawful grounds on which we based our processing;
the types of personal data we have collected;
whether the purpose of the processing could
reasonably be fulfilled by other means.
CHANGE OF PURPOSE
Where we need to use your personal data for
another reason, other than for the purpose for
which we collected it, we will only use your
personal data where that reason is
compatible with the original purpose.
Should it be necessary to use your personal
data for a new purpose, we will notify you
and communicate the legal basis which
allows us to do so before starting any new
processing.
DATA SHARING
We will share your personal data with third parties where we are required by law and where it is necessary to perform our services duties.
“Third parties” includes third-party service providers, for example: A council child welfare office when issuing a licence to
work, a client when booking and arranging travel and accommodation. We may also need to share your personal data with a regulator or to otherwise comply with the
law.
All of our third-party service providers are required to take commercially reasonable and appropriate security measures to protect
your personal data. We only permit our third- party service providers to process your
personal data for specified purposes and in accordance with our instructions.
We do not use your personal data for marketing purposes and will never sell/ provide your information to third parties for
their marketing purposes.
We will not transfer the personal data we collect about you outside of the EEA, except with your express prior permission.
Should you require further information about any protective measures we use, please contact us using the contact details outlined below.
DATA SECURITY
We have put in place commercially reasonable and appropriate security measures to prevent your personal data from being
accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal
data to those employees, agents, contractors and other third parties who have a business need to know. They will only process your
personal data on our instructions and they are subject to a duty of confidentiality.
We have put in place procedures to deal with any suspected data security breach and will notify you and any applicable regulator of a suspected breach where we are legally
required to do so.
YOUR RIGHTS
YOUR DUTY TO INFORM US OF CHANGES
It is important that the personal data we hold about you is accurate and current. Should your personal information change, please
notify us of any changes using the contact details below.
YOUR RIGHTS IN CONNECTION WITH PERSONAL DATA
Under certain circumstances, by law you have the right to:
Request access to your personal data.
Request correction of the personal data that we hold about you.
Request erasure of your personal data.
You also have the right to ask us to delete or remove your personal data where you have exercised your right to object to processing
(see below).
Object to processing of your personal data where we are relying on a legitimate
interest (or those of a third party) and there is something about your particular situation which makes you want to object to
processing on this basis.
Request the restriction of processing of your personal data. This enables you to ask us to suspend the processing of personal
data about you, for example if you want us to establish its accuracy or the reason for processing it.
Request the transfer of your personal data to you or another data controller if the processing is based on consent.
If you want to exercise any of the above rights, please email our data protection point of contact who will be able to assist you.
We may need to request specific information from you to help us confirm your identity
and ensure your right to access the information (or to exercise any of your other rights). This is another appropriate security
CHANGES TO THIS NOTICE
Any changes we may make to our privacy notice in the future will be communicated to you via email.
CONTACT US
If you have any questions regarding this notice or if you would like to check with us about the manner in which we process your
personal data, please email our Data Protection Point of Contact via
info@graceandgalor.com
This policy (together with our terms of use and any other documents referred to) sets out
the basis on which any personal data we collect from you, or that you provide to us,
will be processed by us. Please read the following carefully to understand our views
and practices regarding your personal data and how we will treat it.
For the purpose of the Data Protection Act 1998 (the Act), the data controller is Grace and Galor Ltd, 16 The Old Dairy, Godstone Green, Godstone, Surrey RH9 8DY
